The Mayvin Consulting Group, Inc.

  • Administrative Assistant Level 2

    Job Locations US-KY-Lexington
    Job ID
    2018-1526
    # of Openings
    1
    Category
    Administrative/Clerical
    Position Type
    Active
  • Overview

    Mayvin® is currently seeking an experienced Administrative Assistant Level 2 to provide procurement requirements support to Special Operation Forces (SOF). This position is located in Lexington, Ky. This is a Temporary Full Time position NTE 6 months.

     

    You must be a U.S. citizen to be considered.

    Active Secret clearance is required.

    Responsibilities

    • Disposition of incoming calls • Calendar and appointment management • Travel reservations • Expense report preparation and submission • Maintaining office supplies • Preparation of presentations and reports as assigned • Primary meeting support (scheduling, Skype, dial-in phone numbers, charts) • Meeting/event planning (catering, visit requests, facility/venue scheduling) • Managing and coordinating conference room schedules and utilization • Managing shared vacation & out of office calendars (Sharepoint and Outlook) • Maintaining group calendar and other group-related information • Manage office space via interfaces with Facilities for layout changes, repairs, and maintenance • Maintain office seating maps and email Outlook distributions • Manage miscellaneous office equipment including conference room I.T. equipment and office telephone headsets 

    Qualifications

    Desired
    • Highly professional demeanor • Extensive MS Office skills, specifically Outlook, PowerPoint, and Word • Extensive experience with Skype for Business, the use of dial-in numbers, and general meeting support activities • Experience scheduling, setting up, and running multi-site meetings • Ability to multi-task and solve technical challenges quickly and under pressure (e.g., glitches in Skype or VTC connection) • Ability to handle multiple competing priorities • Knowledge of the Visitor Request process and systems • Strict discretion is a must as is the ability to interface appropriately with employees and customers at all business levels.

     

    Highly Desired:

    Experience working with CONCUR. 

     

    About Mayvin:

    Mayvin is a dynamic small business created out of a commitment to deliver unparalleled service to our clients. Our team brings expert knowledge of program management services specializing in Streamlined Acquisition and Operations Management to government organizations. We create effective strategies for program design, execution, and sustainment while implementing action plans to provide our clients with maximum visibility, access, and an impact that serves the needs of the United States. Our team has a diverse array of credentials directly related to providing a comprehensive mission support plan for both military and civilian agencies.

    A "Mayvin" is a trusted expert in a particular field who seeks to pass knowledge on to others - a builder of networks, a communicator of knowledge.

    Our compensation package includes a competitive salary and benefits package, along with a dynamic corporate culture and supportive team environment.

    Mayvin is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

    Mayvin is a current participant in E-Verify and conducts internal I-9 audits at least once per year.

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