The Mayvin Consulting Group, Inc.

  • Administrative Assistant IV

    Job Locations US-MD-Edgewood
    Job ID
    2018-1508
    # of Openings
    1
    Category
    Administrative/Clerical
    Position Type
    Contingent
  • Overview

    Mayvin® is currently seeking experienced applicants for an Administrative Assistant IV position for an effort in support of Joint Enterprise Omnibus Program, Engineering, and Technical Support (JE-OPETS) Contract for acquisition support. This objective of this effort is to optimize performance and maximize efficiencies in the areas of funding, schedule, contract management, program management, and execution in the program management offices. The position will be located at Joint Project Manager Nuclear, Biological, and Chemical Contamination Avoidance (JPM NBC CA) in Edgewood, MD and is contingent upon task order award.

     

    You must be a U.S. citizen to be considered. Active Secret clearance is required.

    Responsibilities

    • Implement a set of standard administrative practices that ensure quality and efficiency consistent with organizational and DoD community operations and business priorities.
    • Manage day-to-day functions for efficient office operation, including but not limited to the following:
      • Answering all phone calls and ensure messages are taken and acted upon when leadership is unavailable
      • Greeting and escorting visitors
      • Ensuring effective communication across all program areas
      • Following DoD, Army, and organizational templates and best practices
      • Managing and creating documents, briefs, and reports
      • Coordinating facility and logistics support for conference rooms
      • Operating video teleconference and general audio-visual equipment
    • Organize and keep the calendar for leadership, tracking daily and leave schedules; providing packages, read-aheads, slides, and agendas for planned meetings/conferences/events; and notifying leadership of upcoming events/meetings.
    • Draft, review, staff, file, format, and update for final review a variety of documents (i.e., memorandums, correspondence, briefings, information papers, issue papers, and meeting minutes).
    • Manage and facilitate staff meetings, to include making reservations for a conference room and the video teleconference/teleconference/web conference (as applicable), aggregating slides from the appropriate points of contact, setting up conference rooms for meetings (to include checking for connectivity), and drafting and sending out meeting minutes.
    • Attend (either in person or via teleconference/video teleconference/web conference) and facilitate classified and unclassified senior-level visits as well as home office hosted meetings and conferences.  Facilitation is included but not limited to the following:
      • Reserving appropriate meeting locations and a teleconference/video teleconference/web conference (as applicable)
      • Preparing agendas
      • Sending out meeting notifications
      • Providing a read ahead and other required support documentation for every meeting at least twenty-four hours prior to the meeting start time
      • Setting up the meeting space and ensuring connectivity
      • Participating and/or providing support functions during the meeting
      • Drafting meeting minutes while following appropriate classified and unclassified meeting procedures.
    • Serve as the organizational expert on DTS.  In this function, the contractor shall assist to coordinate travel requests and complete all travel arrangements required CONUS and OCONUS (e.g., developing orders and vouchers, planning accommodations and transportation, etc.).
    • The contractor shall perform the following supply management duties:
      • Keep track of supply requirements/stock
      • Consolidate and coordinate supply orders
      • Coordinate through the financial team and Government card holder for confirmation of supply orders
      • Keep supply area and documentation organized
    • Track and distribute information requests.
    • Distribute mail.
    • Manage, maintain, and de-conflict calendars and schedules for the Product Director office; specifically, for the Product Director (PD) and the Deputy PD.  This includes coordination with external agencies and organizations. For holiday schedules and special events, the contractor shall maintain the leave calendar for PD leadership.
    • Draft, review, staff, file, and update a variety of documents, to include memorandums, information papers, presentations, issue papers, and meeting minutes.
    • Complete service orders for routine maintenance and repairs in accordance with the applicable JPEO-CBRND policies and procedures.
    • Assist with Information Technology and Help Desk Support.
    • Assist with evacuation of personnel during emergencies.
    • Work the assigned duty hours of 0800-4:30, Monday - Friday with a duty location of building E2800.

    Qualifications

    Education

    • Bachelors degree from an accredited university highly preferred but not required.

    Clearance:

    • Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information; Secret clearance is required.

    Experience:

    • Possess a working knowledge of current Modern Language Association (MLA) format, as well as Department of Defense (DoD) and Army Regulations (ARs) (including AR 25-50) for correspondence and memoranda.
    • Possess a working knowledge of DoD classified document safeguarding, destruction, and proper handling procedures.
    • Proficient with the Microsoft Office Suite.
    • Strong communication, organizational, creative, analytical and problem solving skills.
    • Ability to handle multiple tasks simultaneously and switch between tasks quickly.
    • Ability to work in a team environment.
    • Ability to create and maintain formal and informal networks.

     

    About Mayvin:

     

    Mayvin is a dynamic small business created out of a commitment to deliver unparalleled service to our clients. Our team brings expert knowledge of project management services specializing in Streamlined Acquisition and Operations Management to government organizations. We create effective strategies for program design, execution, and sustainment while implementing action plans to provide our clients with maximum visibility, access, and an impact that serves the needs of the United States. Our team has a diverse array of credentials directly related to providing a comprehensive mission support plan for both military and civilian agencies.

     

    A "Mayvin" is a trusted expert in a particular field who seeks to pass knowledge on to others - a builder of networks, a communicator of knowledge.

     

    Our compensation package includes a competitive salary and benefits package, along with a dynamic corporate culture and supportive team environment. 

     

    Mayvin is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

     

    Mayvin is a current participant in E-Verify and conducts internal I-9 audits at least once per year.

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