The Mayvin Consulting Group, Inc.

  • Proposal Manager/Tech Writer

    Job Locations US-VA-Annandale
    Job ID
    # of Openings
    Position Type
  • Overview

     (Mayvin) is currently seeking experienced energetic self-starters to aid in bringing business development opportunities from post-capture levels through to successful bids as a Proposal Manager. This person will conduct training, lead/write winning proposals, and coordinate proposal efforts of varying size, complexity and scope. Overall responsibilities include management and execution of all phases of a proposal, including development of technical, operational, managerial, teaming, and cost/price solution approaches, as well as reporting to executive management on current proposal status.  Position is located in Annandale, Virginia.


    • Analyzes requests for proposals (RFPs), requests for quotes (RFQs), sources sought notices and requests for information (RFIs) and outlines and organizes proposal/submittal to be responsive to client requirements, including content, format, forms and other information.
    • Leads proposal kickoff meetings that include the project manager and other technical/business development personnel, finance, technical, HR, and Management personnel; prepares proposal preparation schedule and coordinates writing assignments externally and internally.
    • Manages all aspects of a proposal process, or serves as a book boss.
    • Compiles materials for proposals, quotes, and other responses, ensuring response is compliant and compelling while meeting all client requirements. This involves conducting searches for appropriate materials, such as related project descriptions and resumes of project personnel.
    • Creates clear, concise, compelling descriptive narrative for inclusion in competitive proposal offerings by analyzing the underlying communication objectives and working directly with the subject-matter experts to develop the required content.
    • Communicates complex concepts in a simple and straightforward manner such that a customer proposal evaluator can understand the product or process.
    • Proofreads and edits proposal text written by project manager and technical subject matter experts (SMEs) for compliance, clarity, proper grammar, spelling, and style. Also proofreads and edits existing project summaries, resumes of project personnel and other supporting materials.
    • Performs desktop publishing for proposals in MS Word to ensure proposal documents are properly formatted, easy to read and visually appealing.
    • Coordinates with graphic designers to ensure that any required graphic arts materials, such as covers, layout sheets, photographs, organization charts, etc., are produced to specifications and are ready to be included in the submittal. Reviews and proofreads these materials.
    • Follows through with production of submittals, including printing, collating, binding and packaging.
    • Supports maintenance of proposal database by developing and consistently updating resumes, project descriptions and other proposal text.
    • Effectively manages all corporate data calls related to proposal preparations ensuring 100 percent on-time responsiveness.
    • Attends pre-proposal conferences and site visits, as needed.
    • Coordinates with contracts to ensure proper paperwork is submitted for Teaming Agreements (NDA, Consultant Agreements, and Teaming Agreements).
    • Other duties that may be assigned to meet company and departmental goals and objectives



    • 4-6 years of experience in proposal writing and/or coordination, with experience in DoD and federal government proposal.
    • Understanding of the Shipley BD/Capture and Proposal process
    • Familiarity with the FAR and DFAR
    • Graphics experience preferred
    • Good interpersonal and communication skills for interacting with team members, clients and company management.
    • Strong communication, organizational, creative, analytical and problem solving skills.
    • Excellent research, reading and analytical thinking skills.
    • Ability to support and manage multiple concurrent projects with shifting priorities in a fast-paced, deadline driven environment.
    • Mastery in use of personal computers with extensive experience using Microsoft Office Suite and web-based applications including: GovWin, FPDS, FBO, and SharePoint.
    • Ability to work with a variety of colleagues with varying levels of proposal experience, and direct and guide a team through the proposal process.


    • Bachelors degree preferred.
    • Certified APMT a plus.

    About Mayvin:

    The Mayvin Consulting Group, Inc. is a dynamic woman-owned small business created out of a commitment to deliver unparalleled service to our clients.   Our team brings expert knowledge of project management services specializing in Streamlined Acquisition and Operations Management to government organizations.  We create effective strategies for program design, execution, and sustainment while implementing action plans to provide our clients with maximum visibility, access, and an impact that serves the needs of the United States.  Our team has a diverse array of credentials directly related to providing a comprehensive mission support plan for both military and civilian agencies.


    A "Mayvin" is a trusted expert in a particular field who seeks to pass knowledge on to others - a builder of networks, a communicator of knowledge.


    Our compensation package includes a competitive salary and benefits package, along with a dynamic corporate culture and supportive team environment. 


    The Mayvin Consulting Group, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.


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