The Mayvin Consulting Group, Inc.

  • Executive Administrative Support Specialist

    Job Locations US-DC-Washington
    Job ID
    2017-1386
    # of Openings
    1
    Category
    Other
    Position Type
    Active
  • Overview

    Mayvin® is currently seeking experienced applicants for an Executive Administrative Support Specialist position for an effort in support of Department of Homeland Security (DHS), U.S. Customs and Border Protection (CBP).This position is located in Washington, D.C. The selected candidate will serve as the primary administrative support for a CBP Headquarters team within the Laboratories and Scientific Services Directorate Interdiction Technology Branch (ITB). 

     

    Applicants must be U.S. citizens to be considered. Candidates must possess or be able to acquire a favorably adjudicated DHS/CBP background investigation (BI) prior to commencing work.

    Responsibilities

    Duties and Responsibilities:

    • Provides weekly notification to staff for all travel schedules and combining individual schedules into the LSS Travel Report for the necessary authorization signatories
    • Assists the Director with Travel Budgets via tracking initial travel estimates, estimate approvals from Fed Traveler software and finally, the true cost when expense reports are submitted
    • Performs as the point of contact for the ITB Weekly Highlights submitted by either Team Lead or ITB Director to be uploaded onto the System of Record for Administration Communication
    • Assists Government employees with their application for the Public Transportation Incentive Program allocations and handle the submission to the Budget
    • Responsible for maintaining Leave Database for employees to assist Director with certification of time
    • Responsible for seating, signage, telephones, and computers for all
    • Responsible for security clearance forms and acts as liaison to Workforce Management Group and Office of Professional Responsibility for new hires Bl
    • Responsible for PIV Card access documentation for access to CBP network and shared
    • Responsible for resolving issues relating to
    • Responsible for covering the telephone s and desk for Branch and Headquarter staff
    • Responsible for updating in-house and Emergency Call roster and listservs
    • Responsible for reconciling delayed invoices and working with CORs for payment
    • Responsible for working with the local property officer for ordering office supplies and support inventory tasks
    • Responsible for uploading technical documentation for archiving purposes in the system of record.
    • Other duties as assigned
    • The candidate will provide administrative and technical support for all aspects of supporting a workforce that delivers technical solutions to end users including, but not limited to, covering the phones and desk to provide critical information to internal stakeholders and visitors, supporting administrative reporting to external stakeholders,  processing invoices, supporting the inventory processes, and liaising with stakeholders to facilitate to the background investigation process.

    Qualifications

    The candidate must possess at least ten (10) years of related experience.

    SKILLS:

    • Possess practical knowledge of procurement procedures, operations, and regulations
      (i.e., Federal Acquisition Regulation).
    • Possess practical knowledge of Procurement Requests (PR's), Contracts, Delivery Orders and modifications in support of government personnel (i.e., SAP)
    • Excellent oral and written communication skills and ability to work
      effectively with people at all levels.
    • Shall possess ability to communicate complex issues, clearly and effectively, both
      verbally and in writing to a range of stakeholders.
    • Shall possess ability to work both individually and in a team environment.
    • Shall be proficient in the use of commercial software packages such as Microsoft Office
      (in particular Word, Power Point, Project, Outlook and Excel) and SharePoint.
    • Experience in development of databases in Microsoft Access for technical and
      programmatic tracking of financial data, key deliverables, and milestones is highly desirable.
    • Expert experience in Microsoft Word and Excel are highly desirable

     

    Education:

    The candidate must possess a Bachelor of Science or Bachelor of Arts Degree from a fully accredited institution.  The candidate may possess a Master of Science or Master of Arts Degree from a fully accredited institution.  A degree in Administration, Communications,, Information Technology, and/or Business would make the candidate highly qualified..

     

    EXPECTED TRAVEL: Up to 5% of duties

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